Setting Up Automated Pass Approvals in eHallpass

Setting up automated pass approvals in eHallpass can streamline hallway management by reducing teacher workload and speeding up routine pass issuance. Here's how schools can configure this feature effectively:

Steps to Set Up Automated Approvals

1. 
   

   Log in as Administrator:

   
   
   
   
   
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     Access the   eHallpass admin dashboard with your credentials.

     
     
   
   
   
   


2. 
   

   Navigate to Pass Settings or Automation Section:

   
   
   
   
   
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     Find the area where pass approval rules and automation options are configured.

     
     
   
   
   
   


3. 
   

   Define Criteria for Automation:

   
   
   
   
   
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     Set specific parameters for auto-approval such as:

     
     
     
     
     
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       Pass types eligible for automation (e.g., restroom, locker).

       
       
     
     
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       Time windows (e.g., between classes or during lunch).

       
       
     
     
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       Student groups or grade levels allowed for automated passes.

       
       
     
     
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       Maximum number of passes per day per student.

       
       
     
     
     
     
   
   
   
   


4. 
   

   Configure Approval Rules:

   
   
   
   
   
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     Specify if passes should be auto-approved outright or require teacher notification.

     
     
   
   
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     Set conditions for automatic denial or escalation if criteria are not met.

     
     
   
   
   
   


5. 
   

   Enable Notifications:

   
   
   
   
   
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     Choose whether teachers receive alerts for automated approvals for oversight.

     
     
   
   
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     Optionally notify students immediately upon auto-approval.

     
     
   
   
   
   


6. 
   

   Test Automation Settings:

   
   
   
   
   
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     Run trials with select groups to ensure passes are being correctly auto-approved without issues.

     
     
   
   
   
   


7. 
   

   Communicate Changes:

   
   
   
   
   
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     Inform teachers and students about the automated approval policy and guidelines for use.

     
     
   
   
   
   

Benefits of Automated Pass Approvals

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  Speeds response times for routine pass requests.

  
  


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  Reduces teacher distractions and classroom interruptions.

  
  


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  Maintains policy compliance through predefined rules.

  
  


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  Allows teachers to focus on critical approvals requiring judgment.

  
  

By carefully setting up and monitoring automated approvals, schools can enhance efficiency in hallway management while maintaining control and safety standards.